Surprise! Old Systems Inflexible - Who Knew?
Most of the users of your services could have prevented you walking into this moronic trap!
Nothing in this aging mess of isolated systems appears to have gone back to fundamentals and enquired what is actually required to deliver a great service?
In one recent example, a family member was written to to attend an outpatient appointment. Included in the letter was the usual form that needed to completed before attending. Much of the information they already have, including the name, address and NHS number. Clue, it's on the cover letter! The other information? Yeah, they already had that on from previous encounters. But you have to fill it in...
Then it gets taken off you by the first department you see. On this particular day, we had to visit two other departments / clinics as part of the same patient investigations. Each requiring more paper form filling request much the same information previously provided. Enquiring why generally result in you being treated like a child who has asked one too many challenging questions.
It's all paper. It all needs printing, scanning, filing, storing, archiving and disposing (you hope they dispose of it.... But wouldn't be surprised).
Sticking anything on the front of systems that operate in that way is always going to be an expensive band aid.
And here's a thought. Instead of writing back, why not just write somewhere useful / accessable?